REGULATION NUMBER FIFTEEN NOHA Regulation 15 – Appeals Committee

GENERAL

DEFINITIONS

  • “Association” means an Association of the NOHA
  • “Board” means the Northern Ontario Hockey Association Board of Directors
  • “Chairperson” means the Chair of the Committee
  • “Committee” means a duly constituted panel of the Appeals Committee
  • “Coordinator” means the Coordinator of the Appeals Committee
  • “NOHA” means Northern Ontario Hockey Association
  • “Party” means the Applicant(s) and the Respondent(s) named in the application, and any Association directly affected by the issues in dispute

15.1     The Appeals Committee shall be the mechanism available to adjudicate disputes amongst NOHA Members. The Committee shall determine facts, resolve disputes, make recommendations and decisions in strict accordance with the powers conferred on it in Regulation 15 and in compliance with the policies adopted or passed by the Board.

15.2     Each Association, upon disposition of final Hearing or Appeal conducted by it, shall advise the parties of their right to Appeal to the NOHA Appeals Committee and provide them with a copy of NOHA Regulation 15 and, upon request, provide the party with NOHA Appeal application package.

15.3     The President of the NOHA shall appoint an Appeals Committee each year.  The Chairman and Vice Chairman will be appointed by the NOHA President.

15.4The Chairman and Vice Chairman of the Appeals Committee shall be either:

a)      One of the NOHA Officers or;

b)   One of the NOHA Board of Directors or;

a)      A designate selected by the President of the NOHA who has had no Membership, Executive status or interest in any of the Associations or Leagues of the NOHA.

15.5     The Appeals Committee shall consist of the Appeals Committee Coordinator and not more than twenty-seven (27) other persons who, shall sit in panels of three (3) as needed. Those panels shall be appointed by the Appeals Committee Chairman and/or Vice Chairman, the NOHA President or the NOHA Executive Director and a decision of two (2) members of a panel shall be final and binding.

15.6     Each Council Director of the NOHA shall designate three (3) persons who may serve as Appeals Committee members when called upon by the Chairman and/or Vice Chairman of the Appeals Committee, the NOHA President or the NOHA Executive Director.

a)      a person nominated by a Council Director must have no Membership, Executive status or interest in any of the Associations or Leagues within the NOHA.

15.7       No person shall sit on an Appeals Committee who is the brother, brother-in-law, spouse, common-law partner, sister, sister-in-law, father, grandfather, mother, grandmother, daughter, son, aunt, uncle, employer, employee, counsel or agent of any appellant or other party to an appeal or any witness whether such witness gives evidence in person or in writing.

15.8     No person designated to the Appeals Committee by a Council Director shall be eligible to sit on a dispute matter or Hearing in which he or she has an interest.

15.9     The Appeals Committee shall sit and finally determine all matters designated as standing issues; and shall sit to decide or recommend, as directed, any matter referred to it by the Board.

15.10   The Board of the NOHA may designate from time to time matters that are standing issues for final determination by the Appeals Committee and shall include:

a)      Appeal of a decision of the NOHA Board of Directors or Sub-Committee of the Executive Board.

b)      Appeal of a decision of the NOHA President.

c)      Appeal of a final decision of an Association or League other than a matter referred to in Regulation 15.2.

15.11   The Board or Officers of the NOHA may from time to time designate matters to be referred to the Appeals Committee.

a)      A referral may request a recommendation or decision be made upon such terms or conditions as it directs, provided that no decision making power can be referred that would have the effect of altering or amending the constitution of the NOHA or the jurisdiction of any of its member associations.

b)      Matters of Discipline arising from the NOHA Board may be the subject of referral.

15.12   Any member of the NOHA has the right to appeal against decisions or actions taken against them under any Constitutional or other By-Law, Rules or Regulations or lack of an appropriate By-Law, Rule or Regulation. Upon the receipt of an appeal by the Executive Director, the President, the Appeals Chairman and the Executive Director will examine the appeal to determine if the appeal meets the following requirements.

15.13   Notwithstanding the provisions set forth in the NOHA Constitution, By-Laws and Regulations, a member may ask the Appeal Committee for special dispensation from the Constitution, By-laws, and Regulations. Any decision as to what qualifies for special dispensation, shall rest solely with the Appeals Committee in its absolute unfettered discretion, and the decision based on its own merits of the Appeals Committee on special dispensation shall be final and binding upon all parties.

15.14   Matters that may be appealed

a) A player release

b) A suspension of more than seven (7) games (for one infraction) imposed by the NOHA.

c) Any Club, Team, Official or Player who has been the recipient of a decision by the President or a Sub-Committee of the Executive Board of the NOHA and who feels aggrieved thereby may appeal the decision to the full NOHA Executive Board.

d) Any club, team, official or player who has been the recipient of a decision by the President or a Sub-Committee of the Member Association and who feels aggrieved thereby may appeal the decision to the Appeals Committee.

15.15   Matters that may not be appealed to the NOHA.

a) A decision by the NOHA Appeals Committee or an appeal heard by the NOHA Board of Directors.

b)  any decision as to the outcome of any game or games

c)  any decision relating to the classification of teams

d)  any decision relating to a tournament or exhibition game sanctioning

e)  any suspension pursuant to the OHF Minimum Suspension list

f)  any other suspension of fewer than seven games

Note: If a supplemental suspension is assessed in addition to the minimum suspension and the total of the suspension is beyond seven games, then the supplemental suspension is appealable.

15.16   Any appeal to the NOHA involving an allegation of Harassment or Abuse shall be referred by the NOHA to a Fact Finder and shall not be heard by the Appeals Committee until the Fact Finder’s report and a final decision on the matter has been received and rendered by the NOHA.

15.17   The time allowed for an appeal is as follows

1) For a player release an appeal can be filed between the Monday following the OHF Championships and January 9th.

2) All other appeals must be filed within seven (7) days of receipt of verbal or written notice of a decision by the NOHA, its President, Executive or Member Association.

APPEAL APPLICATION PROCESS

15.18   To appeal, a Team, Association, or Individual must appeal in writing.

a) be received by the NOHA Office no later than seven (7) days from the date the decision sought to be appealed was sent to the appellant.

b) the submission is to specify the decision being appealed, or lack of decision, the grounds for appeal and the facts supporting the appeal.  It is to be concise and contain all pertinent information regarding the appeal.

c) be signed

d) all documentation must be supplied at the time of the submission.

e) The appeal must be filed with the NOHA Executive Director and be accompanied by a $200 plus HST ($26.00) appeal fee which is non-refundable.

15.19   Within five (5) days of an appeal being filed with the NOHA Executive Director, the President shall set a date for hearing the appeal.  The Appeal Hearing date will be no more than fifteen days (15) after the filing date unless the appeal is to be heard by the NOHA Board of Directors, in which case the appeal will be heard at the next scheduled NOHA Board of Directors meeting.

15.20   The President shall notify all parties in writing as soon as the Appeal Hearing date is set.  This notice will inform the parties of the time, place, date and purpose of the Hearing.  It will also advise that if the party does not attend, the appeal will proceed in the party’s absence and will void entitlement to any further notice in the proceeding.

15.21   Before proceeding with an appeal, the President, Appeals Chairman and/or Vice Chairman and the Executive Director must determine if all the proper filing procedures have been followed.

15.22   Before the Appeal Hearing is held all parties involved will be sent all pertinent correspondence concerning the Appeal.

15.23   The Applicant’s submission shall deal strictly with the facts.  It shall outline the original circumstances, the original decision, and the result of      the decision. The applicant will be allowed to complete their submission to the Committee without interruption. Committee members then through the Chairman will be permitted to ask questions.

15.24   New evidence may be allowed if this evidence was not available at the time of the written submission.  The onus is on the introducer of new evidence to prove that this evidence was not reasonably available for the original decision.

APPEAL HEARING PROCEDURE

15.25   a) The Hearing shall be open to the persons (parties) who are presenting evidence.

b) All parties presenting evidence must submit written evidence to the NOHA Executive Director three (3) days prior to the Hearing.

c) Both sides in the Hearing will provide a list of witnesses who are presenting evidence to the NOHA Executive Director three (3) days prior to the Hearing date. These will be the only parties allowed into the Hearing.

d) At no time shall any party to the Hearing be excluded from the Hearing while it is in progress unless for gross misconduct during the Hearing.

e) The Chair may take such action or give such direction as is necessary to maintain order at the Hearing.

f) A party to the Hearing may:

(a) be represented by counsel or an agent;

(b) call and examine witnesses and present arguments and submissions; and

(c) conduct cross-examination of witnesses as may be reasonable in the circumstances.

g) The Panel shall:

(a) permit the parties to present their cases in accordance with due process and the rules of natural justice; and

(b) inquire of all parties as to the possible impact of any decision or ruling for consideration as it sees fit.

h)The Chair may add any person or Association as a party to the Hearing that he/she determines might be materially affected by the resolution of the issue before the Panel. The timing and method of notifying the parties shall be at the discretion of the Chair.

i) The Panel may receive such evidence as is relevant and considered to be reliable and trustworthy.

j) There will not be any verbatim minutes taken at this Hearing. If you wish to take notes you can certainly do that. There are no recording devices allowed in the Hearing. This is not a Court of Law.

15.26   The Panel may receive such evidence as is relevant and considered to be reliable and trustworthy provided that no witness may give evidence who did not give evidence at the Member Association Hearing.

15.27   No written evidence can be given which was not given at the Member Association Hearing unless:

a) the evidence was not discoverable by reasonable diligence before the end of that hearing; and

b) the evidence is wholly believable; and

c) the evidence is practically conclusive of an issue in the NOHA Appeal Hearing. The onus shall be on the parties seeking to introduce such evidence to satisfy the Panel hearing the matter that such evidence should be received.

15.28   That any player under the age of 18 years old must be accompanied by an advocate.

15.29   Any On-Ice Officials attending an Appeal Hearing must be accompanied by an advocate from the Officials program unless accompanied by Legal Counsel.

15.30   The Chairman and/or Vice Chairman of the Committee may add as a party to a Hearing any person or Association that he/she determines might be affected by the resolution of the issue before the Committee.

15.31   In rendering a final decision the Committee may

1) Allow or dismiss the appeal in whole or in part

2) Vary the decision appealed from/by

a) Increasing or decreasing fines and/or suspension

b) Issuing an order prohibiting the continuation of any matters dealt with    in the appeal.

3) Assess, in a set amount, all or any part of the costs of the appeal against one or more of the parties.

15.32   The Appeals Committee will give its verbal decision within five (5) days after the Hearing is completed followed by a written notice within fourteen (14) days of their findings.

15.33   If it is not possible due to holiday or business schedules to schedule a Hearing within 15 calendar days, as set forth in Regulation 15.19, a Hearing date may be set beyond the 15 calendar day period and such does not constitute grounds for an appeal to the Ontario Hockey Federation due to “improper procedures”.

15.34   A Hearing may be adjourned from time to time provided that no Hearing shall be extended beyond fifteen (15) days from the date the application and fee were received by the NOHA office, unless the Panel of the Committee hearing the matter decides that such an adjournment is necessary in order to do justice between the parties in dispute.

15.35   Any application may be resolved on consent of all parties, prior to, or during a Hearing before the Committee and the Committee shall issue such order as may be necessary to give effect to such consent, provided it is not inconsistent with any policy of the Board.

15.36   Although the Appeals Committee shall sit in panels of three (3), if there are only two (2) members of the Panel of the Appeals Committee present at the Hearing fifteen (15) minutes after the Hearing is scheduled to commence, the Hearing may proceed with the consent of all parties present at the Hearing and the power and authority of that Panel of the Appeals Committee will be as described in Regulation 15.

15.37   If Regulation 15.36 occurs and two (2) members of the Panel of the Appeals Committee hearing the matter do not agree on a decision on the matter placed before them, the matter shall be considered a no decision. If the matter is considered a no decision, the applicant shall be given the right to request a rehearing of the matter with such request being forwarded to the NOHA office within five (5) days after the original hearing. A new Hearing shall be scheduled within eight (8) days after the original Hearing date and shall be heard by a new Panel. If after the Hearing has commenced, any member of the Panel of the Appeals Committee hearing the matter is unable to continue and two (2) members of the Panel of Appeals Committee hearing the matter are able to continue, the Hearing may be continued with the consent of all parties present. The power and authority of the two (2) members continuing the Hearing will be as described in Regulation 15.

15.38   Where on evidence produced the NOHA Board of Directors or Officers concludes that there has been a contravention of any Order or decision made by the Appeals Committee, they may:

a)      suspend or restrict the privileges extended through the NOHA to the party in default;

b)      assess the costs of the enforcement Hearing against the defaulting party;

c)      impose a monetary penalty on the defaulting party

d)     request the parties to appear before the NOHA Board of Directors;

e)      any combination of above.

15.39   Each Member agrees to be and shall be bound by decisions of the NOHA Appeals Committee and agrees to take all such steps as are necessary within its organization to ensure compliance with such decisions.

15.40   The Committee shall communicate their decision to the NOHA office within 24 hours of the conclusion of the Hearing.

15.41   When a Hearing is completed on a Friday or Saturday, the Committee shall communicate its decision to the NOHA office not later than the first business day of the next week that is not a Saturday, Sunday or other holiday;

15.42   Where the time limit for doing anything under this Regulation expires or falls upon a Saturday, Sunday or other holiday, the time so limited extends to the next business day following that is not a Saturday, Sunday or other holiday.

15.43   The decision of the Appeals Committee shall be final and binding on all parties, subject only to such further rights of Appeal as may be available under the Constitution, By Laws, Regulations and Rules of the Ontario Hockey Federation.

15.44   Where in a Hearing a matter arises that is not expressly covered by the provisions of Regulation 15, then, such matter shall be resolved in accordance with the rules of natural justice and in order to do justice between the parties in dispute.

15.45   An appeal may be made to the Ontario Hockey Federation (O.H.F.) from any decision of the NOHA Appeal Committee or the NOHA Board. The Appeal must be filed with the OHF within fifteen (15) days of the verbal decision of the NOHA.  The Appeal must be in accordance with the provisions of the Ontario Hockey Federation relating to the adjudication of disputes amongst Member Partners and/or members of Member Partners. The NOHA is to supply all parties of an NOHA Appeal with the OHF Appeals Application form and information.

AGREEMENT

Between the Ontario Hockey Federation

and the Northern Ontario Hockey Association

See OHF Constitution

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